Office Administrator / Project Coordinator

About this role

Office Administrator / Project Coordinator Elevate Building Commissioning — Portland, OR Salary: $45,000 - $60,000 per year About Us: New Building Commissioning Professional Engineers licensed in OR, WA, MA Our building commissioning service includes Owner’s Project Requirements development and an owner integrated project closeout process so that your team is quickly up to speed on your new building’s operation and maintenance procedures. We provide each project with a detailed commissioning plan including custom specifications, detailed reviews at various project phases and detailed Functional Performance Tests that we conduct. Existing Building Commissioning Oregon Energy Trust Trade Ally We test and troubleshoot equipmen Position Overview: We are hiring an Office Administrator / Project Coordinator to support our growing team. You will manage daily office operations, assist project managers with administrative tasks, and be the first point of contact for customers and vendors. Responsibilities: - Manage daily office operations including phones, mail, filing, and supplies - Support project managers with scheduling, documentation, and correspondence - Process accounts payable and receivable; assist with payroll preparation - Maintain project files, contracts, permits, insurance certificates, and lien releases - Coordinate with subcontractors and suppliers on scheduling and deliveries - Greet customers and visitors; provide excellent front-desk customer service - Prepare and distribute meeting agendas, minutes, and project reports - Manage company fleet records, licensing, and registrations - Assist with bid preparation and proposal formatting - Maintain the company's CRM and project management database Qualifications: - 1-3 years of administrative experience, preferably in construction or a related field - Proficiency with Microsoft Office Suite (Word, Excel, Outlook) - Experience with QuickBooks or similar accounting software preferred - Strong organizational skills and attention to detail - Excellent verbal and written communication skills - Ability to multitask and prioritize in a fast-paced environment - Professional demeanor and positive attitude - Knowledge of construction terminology and processes is a plus Benefits: - Competitive salary - Health and dental insurance - Paid time off and holidays - Friendly, family-oriented work environment - Opportunities for growth and advancement Elevate Building Commissioning is an equal opportunity employer.