Executive Assistant & Operations Lead
Executive Assistant & Operations Lead at FurtherAI — San Francisco, US
- Company: FurtherAI
- Location: San Francisco, US
- Employment type: FULL_TIME
- Posted: 2026-07-17
About this role
Executive Assistant & Operations Lead — (San Francisco, CA)
Full-time | In-person | 3+ years of relevant experience required
FurtherAI is building the AI Workspace for Insurance, empowering underwriters, brokers, and carriers to automate routine work so they can focus on higher-value decisions. We move fast, prioritize clarity and quality, and value effective, high-integrity work.
We’re seeking an Executive Assistant & Operations Lead to partner directly with our founders and leadership team to keep FurtherAI running at top speed. In this role, you will take ownership of key operations and administrative tasks, help drive strategic initiatives, and ensure smooth execution day-to-day. If you thrive in fast-paced, early-stage environments and enjoy handling a diverse range of responsibilities, we’d love to meet you.
What You’ll Do:
Manage day-to-day administrative tasks for the executive team, including scheduling, travel, and correspondence
Support operations across functions: HR, recruiting, team events, office coordination, vendor management
Facilitate internal communications, meeting prep, agendas, and follow-ups
Partner with leadership on key projects, research, and process improvements
Own logistics for team offsites, board meetings, and other critical events
Track and report project milestones, ensuring deadlines are met
Help execute onboarding, culture, and team engagement initiatives
Build and improve processes as we grow, from documentation to workflow optimization
What We’re Looking For:
3+ years of experience as an executive assistant, operations lead, or similar role (startup or high-growth environment preferred)
Excellent communication, organizational, and people skills
Able to manage multiple projects, prioritize effectively, and operate independently
Strong attention to detail and proactive problem-solving ability
Experience handling confidential information with discretion
Comfort with ambiguity and fast-changing priorities
Proficiency in Google Workspace & modern productivity tools (Notion, Slack, Asana, etc.)
Based in San Francisco and available for in-person work
Who This Role Is Not For:
Those who prefer highly rigid or slow-moving environments
Candidates who are uncomfortable with high-ownership and hands-on execution
Individuals who only want to manage, not "do"
Those who are not based in San Francisco or able to work in-person
Why Join FurtherAI:
Partner closely with founders/leadership at a fast-growing AI company
Gain exposure and responsibility across all aspects of early-stage operations
Help shape culture and foundational processes
Receive competitive salary, equity, and benefits
Join a team that values speed, communication, and craftsmanship