Legal Operations Specialist
Legal Operations Specialist at Harris — St. Paul, Minnesota, United States
- Company: Harris
- Location: St. Paul, Minnesota, United States
- Employment type: FULL_TIME
- Salary: USD 30–45 / hour
- Posted: 2026-06-17
About this role
The purpose of your role as a Legal Operations Specialist
In coordination with Harris counsel, the Legal Operations Specialist will be responsible for managing insurance and bonding programs, litigation tracking, corporate governance obligations, licensing requirements, and key legal documentation along with providing support to Harris counsel as needed. This role will serve as the central coordinator of legal information, tracking deadlines, filings, and records. While much of the work will be internal and administrative, the ideal candidate will have experience collaborating with the Harris legal team along with other internal stakeholders, outside counsel, brokers, insurers, and government agencies as needed.
Insurance & Bonding Administration
Maintain master calendars for insurance policy renewals, audits, endorsements, and reporting obligations
Coordinate with brokers, risk management, finance, and operations to gather insurance renewal information
Track certificates of insurance, additional insured requests, and related compliance requirements
Support internal claims management, including intake, documentation, follow-up, and coordination with adjusters and counsel
Maintain organized electronic and physical policy and claim files
Litigation & Dispute Tracking
Maintain a centralized docket and calendar of litigation, arbitration, and claim deadlines
Track pleadings, discovery obligations, hearing dates, and reporting milestones upon collaboration with assigned Harris counsel
Coordinate document collection and logistics between business units, assigned Harris counsel, and outside firms
Prepare regular status and exposure reports for leadership upon collaboration with assigned Harris counsel.
Corporate Governance & Entity Management
Maintain minute books, resolutions, officer/director records, and governance documents
Track annual meetings, elections, required filings, and good-standing requirements
Coordinate preparation and execution of resolutions and written consents
Support amendments, qualifications, and intercompany documentation
Licensing & Regulatory Compliance
Prepare, submit, and track license applications, renewals, and associated documentation in support of the Operational Services Manager as part of our Corporate Restructure initiative
Communicate with state and local agencies, licensing boards, and regulators to gather requirements and resolve issues
Maintain a master compliance database and calendar
Labor & Union Documentation
Maintain repository of collective bargaining agreements and related obligations
Track notice requirements, renewals, and jurisdictional compliance items
Department Operations
Build and maintain organized digital filing systems and workflows
Handle expense reporting and travel as necessary for Harris counsel
Develop dashboards and reporting tools to increase visibility of risk and deadlines
Identify process improvements and implement best administrative practices
Serve as the organizational manager for the Legal Department and provide administrative support to Harris counsel as needed.
What We're Looking For In You
Associates degree in Legal Studies, Business, or a related field required with 3-5 years of experience
Bachelor's degree preferred
3+ Years as a legal assistant, legal administrator, or similar role
3+ Years working in a law firm or in-house legal environment
Experience with court e-filing systems
Exposure to insurance administration or risk management
Experience with corporate records, governance documentation, or entity management
Proficiency in Microsoft Office (Word, Excel, Outlook)
Experience creating templates, tracking systems, or process improvement
Your life at Harris
As one of the country's leading mechanical contractors, Harris offers the stability, resources, and opportunities of a national company along with the team culture, creative spirit, and customer loyalty of a local business. If you thrive on variety and enjoy new challenges, we want to meet you. From stadiums to manufacturing facilities, power plants to hospitals, and concert halls to classrooms, we handle projects of all sizes and complexity across multiple regional locations throughout the country.
Harris Benefits + Compensation
Medical, dental, vision, and life insurance
401K with company match
Vacation time, sick time, and paid holidays
Paid parental leave
Short-Term Incentive Plan
Visit our Careers Page for additional benefits details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance
Pay Range: $30.35 to $45.53 per hour
The actual salary offer will vary by candidate based on a wide range of factors, including skills, qualifications, experience, and location.