Office Administrator / Project Coordinator

About this role

Office Administrator / Project Coordinator Hugh Development — Portland, OR Salary: $45,000 - $60,000 per year About Us: Hugh Construction is one of the most consistently growing construction firms in the state of Oregon. With over 30 years of development experience, we’re a team of sharp, hard-working professionals dedicated to positively making an impact in the communities we build in. By adopting a cooperative work philosophy based on shared input from community members, trusted consultants and our in-house team, we focus on enhancing our Oregon neighborhoods we live, work and play in. Position Overview: We are hiring an Office Administrator / Project Coordinator to support our growing team. You will manage daily office operations, assist project managers with administrative tasks, and be the first point of contact for customers and vendors. Responsibilities: - Manage daily office operations including phones, mail, filing, and supplies - Support project managers with scheduling, documentation, and correspondence - Process accounts payable and receivable; assist with payroll preparation - Maintain project files, contracts, permits, insurance certificates, and lien releases - Coordinate with subcontractors and suppliers on scheduling and deliveries - Greet customers and visitors; provide excellent front-desk customer service - Prepare and distribute meeting agendas, minutes, and project reports - Manage company fleet records, licensing, and registrations - Assist with bid preparation and proposal formatting - Maintain the company's CRM and project management database Qualifications: - 1-3 years of administrative experience, preferably in construction or a related field - Proficiency with Microsoft Office Suite (Word, Excel, Outlook) - Experience with QuickBooks or similar accounting software preferred - Strong organizational skills and attention to detail - Excellent verbal and written communication skills - Ability to multitask and prioritize in a fast-paced environment - Professional demeanor and positive attitude - Knowledge of construction terminology and processes is a plus Benefits: - Competitive salary - Health and dental insurance - Paid time off and holidays - Friendly, family-oriented work environment - Opportunities for growth and advancement Hugh Development is an equal opportunity employer.